Recording Teams Meetings (and Using Microsoft Stream)

Recording a Meeting

  1. Once in the meeting, click the … in the toolbar and then “Start recording.”
  2. A message will appear for you and all meeting participants indicating that a recording has started.

  3. When you’re done the meeting, click the same … on the toolbar and “Stop recording.”
  4. You’ll be asked to confirm. Click “Stop recording.”
  5. You may notice a message in the meeting chat saying that the video is being saved to Microsoft Stream.

    Once it has saved, it will change to a link with your recording.

    In some cases, this message may not show up. But you will also get an email with the link.
  6. Click the link to go to your video on Microsoft Stream.
  7. Now click on the … below the video and select “Update video details.”
  8. In the Details pane, select “English” as the video language. This will automatically enable captions. The details pane is also where you can rename the video, perhaps with a more descriptive title.
  9. The video won’t be publicly accessible. By default, only people who participated in the meeting can see it. To change this, you’ll need to do one of three things:

    a) Check the checkbox beside “Allow everyone in your company to view this video.” That will allow anyone with a Queen’s Office 365 account to view the video.

    b) You can add people to the Viewers list. Either search for individual people or, if you have a Team for your course, you should be able to search for it by typing “GROUP-<team-name>” and pressing Enter. If you’re having trouble finding it, type “GROUP-CISC” and press Enter to get a list of Groups (ie. Teams) with a CISC course code. Click an item in the list to add it to the Viewers list.

    c) Add it to a Stream channel. See “Create a Channel for Your Meetings” below for more details.

  10. When you’re done, click “Apply” at the top of the page.

Download Meeting Recording

  1. Go to your meeting recording on Microsoft Streams (see above).
  2. Click the … under the video and click “Download video.”
  3. That’s it. Save the video somewhere. Upload it to Ensemble. Or whatever you want to do with it.

Create a Channel for Your Meetings

  1. Head over to Microsoft Stream.
  2. At the toolbar on the top, click Create > Channel.
  3. Give your channel a name and description.
  4. If you have a Team for your course (and therefore a Group), select “Group channel” under “Channel access” and search for you Team/Group in the search box. (Tip: If you’re having trouble, type “GROUP-CISC” and then enter to search for a list of your course Teams.) Click on the Team/Group from the list to add it.
  5. Now, click “Create” to create the channel.
  6. You can upload (or drag and drop) files from your computer if you’d like. But if you’ve already recorded meetings that are on Stream, you’ll want to click My Content > Videos at the top.
  7. Find the video in the list and click the pencil icon on the right to update video details.
  8. This will bring you to the video details you may already be familiar with from the “Recording a Meeting” steps above. Here, you’ll want to select Channel from the dropdown under permissions and search for the channel you just created (type the name and press Enter). Then click the name of the channel from the list to add it.
  9. Now, when you go to My content > Channels at the top and click on the channel you created from the list, you’ll see that video in your channel. Now anyone who has access to that channel (see step 4) should be able to view the video.
  10. To share the channel with your class, you should be able to give them the link in your URL bar. Or you can click the … beside the channel and click “Share” to get the link or an embed code you can put on onQ or your website.

Adding a Microsoft Stream Channel to your Team

  1. Go to a channel of your Team (for example, General) and click the + near the top beside all your other tabs (e.g. Posts, Files, etc).
  2. Select Stream from the list of apps.
  3. Select the Channel option and search for your channel by typing the name. (This time, it should search as you type instead of pressing Enter.) Find your channel in the list and click it.
  4. The channel name will autofill as the name of the tab, but you can set it to something else if you’d like. (Perhaps if it’s too long.)
  5. When you’re done, click Save. There will now be a tab at the top of the Teams channel with all the videos you put in it.

 

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